Updated March 2021
Mount Olivet Conference & Retreat Center exists to nurture the intellectual, emotional, and spiritual growth of all people through creative and caring ministries, quiet reflections, and a reverence for life. For over 40 years, we have welcomed persons, families, churches, non-profit organizations and businesses to learn and grow together while enjoying our many amenities and beautiful grounds.
We are currently welcoming guests for retreats, programs, and events. This includes but is not limited to overnight and day retreats for groups; private retreats for individuals and families; family reunions and other celebrations; weddings, baptisms, and memorial services; and, outdoor recreational programs.
Contributing to the safety, health, and wellbeing of our guests has always been our most basic and highest value. We have established a COVID-19 Preparedness Plan, and we have modified our practices in light of MN Department of Health guidelines so that you can visit the retreat center with trust, ease, and peace. Please see details below.
Retreat center staff will work closely with you during the booking process to determine any limits on group size for your event. Groups may arrange for a mix of residential and commuter participants and book multiple meeting spaces in order to host their members within these guidelines:
- Outdoor-only events up to 250 people.
- Group size for day retreats and programs held indoors will be limited to 50% capacity of meeting rooms scheduled for that event. Capacity in dining room(s) will be limited to 75%.
- Capacity for indoor worship services, wedding ceremonies, and similar services will be configured to allow for groups of 6 to sit together with 6’ of distance between such groups. Group size for indoor receptions will be limited to 75% capacity in our dining room.
- Group size for overnight retreats will be limited to the lower of two numbers: 50% capacity of meeting rooms or reduced occupancy in the overnight accommodations building based on the following parameters. Occupancy in hotel-style rooms (2 double-beds and a private bath) will be limited to two persons unless they are members of the same household. Occupancy in dorm rooms will be limited to four persons unless they are members of the same household.
Physical Distancing and Masks
Guests are required to wear masks in indoor, public spaces and are strongly encourage to wear masks outdoors when gathering together. Guests may remove their masks indoors when they are eating, drinking, or in their own rooms in the overnight accommodations building. Retreat center staff are required to wear masks in indoor, public spaces and outdoors when interacting with guests and/or when 6’ physical distance between them cannot be maintained.
Groups of six people maximum from different households may sit next to each other during meetings, informal gatherings, and meals. Those groups must maintain 6’ of distance from other groups, including those who are part of the same retreat or gathering. Tables and chairs will be configured to allow for a 6’ distance between these groups. This physical distancing applies to indoor and outdoor gatherings.
From the time you arrive until the time you depart, you will be able to limit your interaction to your group. Leaders will check-in and distribute keys to their own group members in their own private meeting space. If some group members cannot attend in person, our staff can arrange an AV setup that includes them virtually.
Retreat center staff will configure indoor meeting rooms and outdoor meeting spaces to allow for 6’ of distance between groups of 6 people who may be seated next to each other.
Our staff will work with your group to increase physical distancing in the overnight accommodation building. The maximum number of people in any hotel-style room (2 double-beds with a private bath) will be two, unless they are family members. Dorm occupancy will be limited to 4 unless members of the same household are staying together.
Guests are asked to follow traffic flow guidelines when posted in public buildings. Certain stairwells, for instance, have been designated as “up” and others as “down” when possible.
Playing music is encouraged and retreat center pianos are available for use. Indoor group singing is prohibited given the increased risk of infection from this activity. Soloist musicians may sing indoors at a distance of 15’ from participants with prior approval from the retreat center.
Safe and Healthy Dining
The retreat center offers nutritious meals prepared on-site and serves fruits and vegetables from our own seasonal gardens. Group leaders can schedule meals to be eaten indoors or outdoors, weather permitting. Groups of 6 (or less) people can be seated together at the same table. Those tables will be placed 6’ apart. Each group of 6 (or less) must keep 6’ distance from other groups of 6 (or less) when entering the dining hall and while accessing food and beverage services.
Drinks (e.g., coffee, water, tea) and ice are provided at the beverage bar in the dining room. Guests must wear masks and keep 6’ distance from others when using the beverage bar. In addition, guests may use the cooler adjacent to the beverage bar. A wall-mounted hand sanitizer station can be found next to the beverage bar. Staff will disinfect this area throughout the day.
Use of Common Spaces and Amenities
Your group will have access to the common spaces and amenities at reserved times: firepit, patio, picnic tables, gazebo, prayer/meditation room, chapel, and indoor pool. Group members will have access to the main lounge and library lounge in the overnight accommodations building throughout their stay.
Furniture has been rearranged to allow for physical distancing. Guest should maintain 6’ physical distance from persons outside of their designated groups of 6. All guests must wear masks when using indoor public spaces at all times.
A number of outdoor amenities, including hiking trails, Marsh Walk, labyrinth, swings and benches are open for unscheduled guest usage. Guests are encouraged to bring masks with them when walking on the grounds in the event that they encounter others at a close distance.
The indoor pool and whirlpool are open up to 50% occupancy. Guests from different households must keep 6’ distance from each other while using the pool and whirlpool. The sauna is closed currently.
The game room is open for usage by guests. The maximum occupancy is 6 people at one time. Guests must wear masks, maintain 6’ physical distance, and disinfect equipment (e.g., pool cues, paddles, foosball handles) after use.
Guests are welcome to bring their own outdoor and indoor games to be used in the meeting rooms, lounges, and overnight rooms. Prior to departure, group leaders will be asked to walk through all meeting rooms and sleeping rooms to ensure that no items are left behind.
Maintaining Proper Hygiene
Retreat Center staff will regularly wash their hands before and after cleaning, going from one building to another, interacting with staff and guests, and after touching their faces. Guests are asked to do the same.
The retreat center has public bathrooms in each building which should be used as handwashing stations. Portable hand-sanitizer stations are located in each building. In addition, wall-mounted hand-sanitizer stations are located in each dorm room, the dining room, the chapel lobby, and the kitchen. Tissues for proper cough/sneeze etiquette have been placed in all meeting rooms and lobbies along with no-touch trash and recycling bins.
Simplifying Common Spaces
We have simplified common spaces in each of our buildings, significantly reducing high-touch surface areas and removing items that would be difficult to disinfect.
Site maps and other information about retreat center amenities can be found online on our website or can be sent electronically to group leaders upon request.
We have culled our books, games, and puzzles, leaving a handful of the most popular ones for guests to use during their stay with us. We encourage you to bring your own journals, hymnals, bibles, books, puzzles, games, and crafts.
A limited selection of gift shop items can be viewed in an electronic PDF file and purchased upon request. Staff members will retrieve these from inventory.
Guests who need computer access should bring their own laptops to the retreat center, and leaders should bring handouts and other printed materials with them. White boards and flip charts will be assigned to specific rooms and disinfected upon guests’ departure. Guests also are encouraged to use their own personal phones as needed while on retreat. Public phones, located in the overnight accommodations buildings in the upper floor stairwell and in the lower hallway of the main lodge, are available for emergencies.
Cleaning, Disinfecting, and Laundering
Retreat Center staff follow a documented sanitation schedule and check list for all restrooms, meeting rooms, kitchen, and dining room, and common area (both indoor and outdoor). All high-touch items are disinfected multiple times a day.
Disinfectants used to clean the retreat center meet the EPA’s criteria for use against SARS-CoV-2. If a staff member or guest becomes ill with COVID-19, the retreat center will be disinfected immediately following CDC guidance.
Pillows, towels and bed linens are provided. Extra linens will be delivered to rooms upon request.
Ensuring Sick Guests and Workers Stay Home
Each staff member at the Retreat Center will have their temperature taken and recorded at the start of their shift as part of our health screening. Leaders of day and overnight retreats will be provided a forehead thermometer to do the same for members of their groups upon arrival.
Any guests or staff members with COVID-19 symptoms will be sent home immediately. Symptoms of COVID-19 can include fever, cough, shortness of breath, chills, headache, muscle pain, sore throat, or loss of taste or smell. Other less common symptoms include nausea, vomiting, and diarrhea.
If staff members or guests have been exposed to COVID-19 at the retreat center, then they will be informed via phone on the day that we are informed. Staff members who have been exposed to someone with COVID-19 will not be permitted to return to work until their quarantine period is finished.
Group leaders are required to report to the Director of Guest Engagement if any group members have been exposed to or diagnosed with COVID-19 within two days of their stay at the retreat center. Group leaders will be responsible for informing all group members of potential exposure.
Any guests who are “high risk” and vulnerable are encouraged to participate virtually in their group retreat. Retreat center staff are available to help facilitate this online participation.
Group leaders will be informed of all protocols related to guests’ safety, health, and wellbeing prior to their arrival at Mount Olivet Conference & Retreat Center. They are responsible for sharing this information with all group members prior to their arrival. An abbreviated list of instructions for guests, including an overview of the above, has been placed in each lodging room. These instructions will be discarded and replaced when guests depart and rooms are cleaned.
We look forward to welcoming you to Mount Olivet Conference & Retreat Center. In the meantime, please reach out to us with any questions about scheduling or planning an upcoming retreat.
Theresa F. Latini, Ph.D.